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Monthly Operations Dashboard

Pathways, Inc.  ·  Board of Directors
May 2026
Report prepared: June 2026
TS

Tom Schwandt  ·  1948–2025

Board Chair-Elect  ·  Mentor  ·  Food pantry volunteer  ·  Friend to this work

Tom Schwandt was one of those rare people who made you feel smarter just by being in the room with him...and then made sure you did something with it. As our Board Chair-Elect and a trusted mentor to our Executive Director, Tom brought decades of wisdom as a professor and evaluation scholar to every conversation about this organization. He never let us settle for vague ambitions. His signature challenge was to resist the temptation to measure everything and instead pick the few things that truly tell the story of whether families are better off — and then keep our eyes on them.

"Don't try to count everything. Figure out what actually matters, measure that well, and let it guide you."

That discipline shapes how this dashboard is built. It is why we track a handful of numbers with care rather than filling pages with data and demographics. Tom would have wanted it that way (& probably even a little shorter).

We miss his calming presence, his probing questions, and his mischevious sense of humor. We try to honor him by continuing to ask the questions he would have asked.

Total children enrolled
94
Avg daily attendance
79
Utilization rate
100%
At capacity
Waitlist
129
Families waiting
Classroom enrollment
Toddlers (capacity 34) 34 / 34 Full
Pre-K (capacity 60) 60 / 60 Full
Waitlist 129 families Growing
Child development & services
Meals provided 3,160
Using Theraplay 7 children
Using speech services 12 children
IEPs obtained
New books distributed 94
Total families served
85
Basic essentials
72%
of families
Financial aid
30%
of families
Your Path
28%
of families
Service participation by program
Basic essentials
72%
Financial aid
30%
Your Path
28%
Classroom events
21%
Enrollment to capacity
22 of 25 participants
88% capacity  ·  3 spots available
Participant success — May 2026

"She experienced a major stressful event this month that would have caused significant regression just a few months ago. Instead, she was able to remain stable, and stay stable for her kids."

— Gabe Colman, adult therapist, reporting on a Your Path participant
Revenue vs. budget
YTD actual $703K
YTD budget $817K
Variance ($114K)
% of budget 86.1%
Expenditures vs. budget
YTD actual $874K
YTD budget $817K
Variance ($57K) over
% of budget 106.9%
Net operating
YTD net ($170K)
Year-end projection ($200–300K)
Tuitions vs. budget 98.1%
Fee scale vs. budget 117% ↑
New hires this month
0
This month
Departures
0
Stable
Vacant positions
0
Fully staffed
Open searches
0
None active
⚠ ED note, May 2026: Revenue is running $114K below the 5-month YTD budget, driven primarily by ongoing federal CCDF voucher reductions. Expenditures are modestly over budget at 106.9%. Leadership is actively pursuing revenue diversification strategies including monthly recurring donor growth, in-kind vendor conversions, and a Rapid Response grant application to the Community Foundation of Bloomington & Monroe County. The board will receive a full sustainability update at the June meeting.