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Monthly Operations Dashboard

Pathways, Inc.  ·  Board of Directors
July 2026
Report prepared: August 2026
TS

Tom Schwandt  ·  1948–2025

Board Chair-Elect  ·  Mentor  ·  Food pantry volunteer  ·  Friend to this work

Tom Schwandt was one of those rare people who made you feel smarter just by being in the room with him...and then made sure you did something with it. As our Board Chair-Elect and a trusted mentor to our Executive Director, Tom brought decades of wisdom as a professor and evaluation scholar to every conversation about this organization. He never let us settle for vague ambitions. His signature challenge was to resist the temptation to measure everything and instead pick the few things that truly tell the story of whether families are better off — and then keep our eyes on them.

"Don't try to count everything. Figure out what actually matters, measure that well, and let it guide you."

That discipline shapes how this dashboard is built. It is why we track a handful of numbers with care rather than filling pages with data and demographics. Tom would have wanted it that way (& probably even a little shorter).

We miss his calming presence, his probing questions, and his mischevious sense of humor. We try to honor him by continuing to ask the questions he would have asked.

Total children enrolled
94
Avg daily attendance
73
Utilization rate
100%
At capacity
Waitlist
107
Families waiting
Classroom enrollment
Toddlers (capacity 34) 34 / 34 Full
Pre-K (capacity 60) 60 / 60 Full
Waitlist 107 families Growing
Child development & services
Meals provided 4,522
Using Theraplay 3 children
Using speech services 5 children
IEPs obtained
New books distributed
Total families served
85
Basic essentials
72%
of families
Financial aid
30%
of families
Your Path
28%
of families
Service participation by program
Basic essentials
72%
Financial aid
30%
Your Path
28%
Classroom events
21%
Enrollment to capacity
18 of 25 participants
72% capacity  ·  7 spots available
Participant success — July 2026

"She experienced a major stressful event this month that would have caused significant regression just a few months ago. Instead, she was able to remain stable, and stay stable for her kids."

— Gabe Colman, adult therapist, reporting on a Your Path participant
Revenue vs. budget
YTD actual $1,063K
YTD budget $1,144K
Variance ($81K)
% of budget 92.9%
Expenditures vs. budget
YTD actual $1,218K
YTD budget $1,144K
Variance ($74K) over
% of budget 106.5%
Net operating
YTD net ($155K)
Year-end projection ($200–275K)
Tuitions vs. budget 98.1%
Fee scale vs. budget 119.0% ↑
New hires this month
3
This month
Departures
3
This month
Vacant positions
0
Fully staffed
Open searches
0
None active
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⚠ ED note, August 13 2026: Seven months in, YTD operating revenue is running behind the prorated 7-month budget (92.9% of budget), while expenditures are modestly over at 106.5%, leaving YTD net operating at approximately ($155K). Tuition revenue overall is tracking just under budget (98.1%) amid ongoing federal CCDF voucher pressure. We continue to pursue revenue diversification — monthly recurring donor growth, in-kind vendor conversions, and grant cultivation — to close the gap through year-end. On the staffing side, the picture has stabilized: the three roles that turned over earlier have all been filled, three new hires started this month, and the team now carries zero vacancies and no open searches.